Mayer Brown is committed to respecting your data privacy. We act in accordance with applicable data privacy laws when collecting and using personal information provided to us, or which we have obtained from your visits to our websites and use of our online services.
This Privacy Notice explains our information practices in relation to personal information. If you have any further queries, there are a number of regional contacts listed below who can assist.
If you are a client of Mayer Brown, you should read this notice together with our terms of business.
When This Notice Applies
This Privacy Notice explains how we manage personal information that we obtain:
- in the course of carrying out business intake procedures;
- from or about individuals who are our clients;
- from or about individuals in the course of providing legal services to our clients;
- from or about individuals in the course of operating our business generally;
- and from operating our websites, collaboration sites, blogs, apps and other digital media mobile applications, online services, responses to emails, alerts, invitations and other such communications.
This notice does not cover how we manage your personal information if you are a partner of or work for Mayer Brown or are applying for a position at Mayer Brown. If you are applying for a position at Mayer Brown you can find relevant information about how we handle your personal information on the recruitment pages of our website.
Purposes For Which We Use Your Personal Information
We will only use your personal information when the law allows us to. Most commonly we will use your personal information in the following circumstances:
- when we need to perform a contract we are about to or have entered into with you;
- when we need to do so to comply with a legal obligation;
- when it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
- when it is necessary to establish, exercise or defend legal claims;
- if you have already made the information public; or
- if you have given your consent.
We may rely on more than one circumstance for a particular category of personal information.
The particular legitimate interests upon which we rely in processing your personal information include the following:
For the purposes of carrying out business intake procedures: this will include using and/or obtaining information for the purposes of carrying out anti-money laundering, conflict and other business intake searches.
For providing legal advice to our clients: the information may include contact data, data concerning your employment or business activities and any other data relevant to the transaction, litigation or other matter upon which we are advising. Where necessary (such as in employment or pensions work) that data may include special categories of personal information such as that relating to health.
For the purposes of marketing our services: we may use information about you for the purposes of promoting our business, if you request information about our services or indicate that you have an interest in receiving communications on legal topics, respond to invitations to events, or comment on our blogs or social networks. Based on that information, we may also identify further products, services, legal topics and events about which you may wish to know more.
You have the right to ask us not to process your personal information for marketing purposes. You can exercise your right to prevent such processing by checking the appropriate boxes on the forms we use to collect your data. You can also exercise that right at any time by contacting us as set out below.
For the functioning of our business and its operations: we may use your personal information in the course of operating our business, including the management of our relationships with third party suppliers, dealing with our insurance arrangements, facilitating a business sale, acquisition or restructuring or for seeking external legal advice.
For the purposes of operating our alumni website: we may use information we already hold about you and information you provide when you register on the website, or provide in response to subsequent requests for information, or during your use of the site. We will use this information to improve the site, communicate with you on alumni matters, send you marketing materials, make you aware of potentially interesting job opportunities, and analyze client and prospective client relationships. We will share your information with other alumni only to the extent that you agree.
Change of Purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will only do so if legally permitted to do so and with appropriate notice.
If you wish to understand more about the basis upon we are using your data please contact us as set out below.
Transferring and Sharing Your Information
Mayer Brown is a global organization. Your personal information is stored on servers located in different countries, and your personal information may be processed by Mayer Brown worldwide for business or administrative purposes. Information held in hard copy is stored onsite or at secure locations.
Within Mayer Brown, we may transfer personal information outside of the European Economic Area ("EEA"). When we transfer personal information from our offices in the EEA to our offices outside of the EEA we do so under a Personal Data Transfer Agreement that conforms to European data privacy law, using the Standard Contractual Clauses.
We may provide personal information to third parties that perform services for us solely for our use and benefit or in order for them to perform services on behalf of a client. We will only transfer your personal information in these circumstances where we are satisfied that it will be subject to an appropriate level of protection and in accordance with any safeguards that may be legally required. On occasion, Mayer Brown may be required by law to disclose personal information by a regulator, court or authority.
Use of Online Identification Technologies
Confidentiality and Security
We take reasonable precautions to ensure that your personal information remains confidential and have put in place appropriate security measures to protect your personal information. We will limit access to those who have a business need to know; they will only process your personal information on our instructions and subject to a duty of confidentiality.
We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator where we are legally required to do so.
How Long do we Keep Your Personal Information?
Mayer Brown has document retention and destruction practices relating to data which differ according to the geographical region, practice area/business support team, the nature of the information, its format and type of documentation.
In determining the appropriate retention period for personal information we consider such factors as the nature of the information, the purposes for which the data is retained, appropriate security measures, relevant technical constraints and applicable legal requirements.
Please contact us if you want further information about our record retention policies.
Data Privacy Enquiries and Access to Information
If you believe the information we hold is inaccurate or no longer current, please contact us so that we can remove or correct the information as appropriate.
If you are in the European Union or your personal information is processed by us in the European Union, Hong Kong or Japan, data protection legislation gives you rights to access information held about you. If the data is incorrect you have to right to request such information be rectified or, under Japanese law, erased. In certain circumstances individuals in Europe have specific rights including the right:
- to have personal information erased;
- to object to, or request restrictions on, processing;
- and to have personal data transferred.
If you wish to exercise your data privacy rights, make a complaint, ask a question or make a suggestion, please see the section headed "How to Contact Us" below.
Data Controllers, Regulatory and Contact Information
Mayer Brown is a global services provider comprising legal practices that are separate entities, including Tauil & Chequer Advogados, a Brazilian law partnership with which Mayer Brown is associated (collectively the "Mayer Brown Practices"), and affiliated non-legal service providers, which provide consultancy services (the "Mayer Brown Consultancies"). The Mayer Brown Practices and Mayer Brown Consultancies are established in various jurisdictions and may be a legal person or a partnership. Details of the individual Mayer Brown Practices and Mayer Brown Consultancies can be found in the Legal Notices. Any legacy data transferred to a successor Mayer Brown Practice or Mayer Brown Consultancy will also be treated in accordance with this Privacy Notice.
Mayer Brown’s data controllers and data protection contacts including (where applicable) Data Protection Officers are listed here.
For the purposes of Article 27 of the General Data Protection Regulation, the representative within the EU of Mayer Brown data controllers not established in the EU is Mayer Brown LLP, Friedrich-Ebert-Anlage 35-37, 60327, Frankfurt am Main, Germany (contact firstname.lastname@example.org; T +49 69 7941 0).
Details of relevant data protection authorities are listed by each office in the Legal Notices. If you have a complaint about our handling of your personal data, we would appreciate the opportunity to deal with your concerns before you approach the regulator.
Changes to Our Privacy Notice
We may change our Privacy Notice from time to time. Any changes will be posted to this page. You should check this website periodically.
How to Contact Us
This Privacy Notice was drafted with brevity and clarity in mind. We are very happy to assist with any further queries. You may contact our privacy team directly by emailing email@example.com or use the contact details provided here.